Email Us Your Travel Plans
Here's the problem: your flight was booked directly on an airline's website, your hotel was booked via Expedia. Your meetings are in your Outlook calendar and now you just landed, heading out to catch a cab. Maybe you printed all your email confirmations and now there's a stack of papers in your bag. Your laptop is off. Where's the hotel...? When's your first meeting...? You don't remember.
The solution is WorldMate's itinerary, that puts all this info in your cellphone - automatically, for free. Itineraries are at the heart of WorldMate Live and we're constantly working to make their creation as simple as possible. WorldMate therefore creates itineraries automatically from emails you forward to us via a dedicated email account ([email protected]). Once you receive confirmation for your travel plans from your airline, travel agent or any other type of travel management company - just forward your email confirmations to the above account and we'll create your WorldMate itinerary for you. Keep in mind that we support Word, PDF and RTF attachments so no need to copy/paste them into the body of your email before forwarding.
Another way to automatically create WorldMate itineraries is by installing our Outlook Add-In onto your PC. Downloading the Add-In enables you to send us your travel confirmations with one click, instead of forwarding.
If you work with a dedicated travel agent who handles your bookings for you, ask him or her to CC WorldMate Live on booking confirmations or final itinerary emails. It'll save you the trouble of doing it yourself. In this case, tell your agent to copy [email protected] (note that this is a different email account from the regular one you use yourself).
You can always send your itinerary to colleagues or family members, as well as print it.
WorldMate Live automatically pieces together an entire itinerary from separate emails received and multiple sources. You can forward more than one email per itinerary: if you have one message with flight info and another with hotel info, our system will recognize them both as related to the same trip so no need to worry.
If you send us only hotel information, or only car information - but without flight details - our system will categorize your items as "unassigned." Unassigned items will assign automatically once you send in the corresponding flights. If you don't want to add flights, you can bring unassigned items into your regular itinerary list by logging into your account on our webiste and clicking "assign."
We're working on adding emails that confirm ground transportation and will be sure to announce when that's available.
An important point to keep in mind when forwarding emails to WorldMate is the email account you're using. WorldMate will only recognize your email address if you tell us about it :). It's okay for you to forward from more than one account, just make sure you first go into your account settings on our site and tell our system about your additional email address so that we know it's yours. And if you're using a BlackBerry, the meetings you have in Outlook's calendar can sync up with WorldMate to show up on your itinerary. This is especially useful if you like checking out what your day looks like with WorldMate's mapping functionality.
The person behind WorldMate's email parsing operations is Alex Karpov. Alex has been at WorldMate for two years and he's the one who makes sure we are able to work with different types of email confirmations and itineraries. As seen below, he also happens to be a nifty musician, actively keeping the beat on drums for a couple of rockabilly bands.
Questions? Suggestions? Please post them here and we’ll get the discussion going.